Job Description

Environment for the Americas coordinates World Migratory Bird Day, a global celebration of migratory birds and their conservation. In addition, we host monarch butterfly celebrations in the United States, celebrating this Threatened species’ movements, particularly in the West. We also develop meetings, conferences, and events throughout the year for internal and external partners and interns. We’re looking for a highly skilled event coordinator who can help make these gatherings consistently efficient, cost-effective, and memorable. The ideal candidate will be able to work with numerous partners who host our events, meet new sites where we can promote participation in our activities. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with diverse partners.

Objectives of this role

• Oversee participation in World Migratory Bird Day in the United States, working with our agency and non-governmental partners across the country.
• Develop new Monarch celebrations in the West and mid-West, working with federal and non-governmental organizations and our Monarch team.
• Assist with the development and promotion of Environment for the Americas events, such as Book Club, trainings, retreats, and local events.
• Manage the education materials associated with each program, including their production and delivery to sites.
• Uphold the company’s mission and vision with every event.
• Keep budgets and timelines under control at all times.
• Develop and implement an actionable plan for fundraising, approaching event sponsors, and managing monthly cash flow.

Responsibilities

• Collaborate with partners across the Americas, with a focus on the United States, to develop relationships that lead to World Migratory Bird Day and Monarch events.
• Communicate regularly with partners, providing updates on the programs, the materials available, relevant activities, and more.
• Develop content for event materials and work with graphic designer to produce
• Hire personnel as needed across all functions of an event (ex: packing & shipping materials, photographers, etc.).
• Handle day-to-day administration of events and programs, including order placements, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution.

Required skills and qualifications

• Experience in event planning or event coordination.
• Proven track record of creative, successful events.
• Experience working with colleagues in graphic design, sales, marketing, and communications.
• Excellent organizational, communication, negotiating, and multitasking skills.
• Strong writing skills.
• Ability to travel about 15-20%.
• Experience with Salesforce and/or other partner tracking software.
• Ability to remain calm under pressure and maintain a customer-service mindset.

Preferred skills and qualifications

• Proficiency with more than one language (particularly Spanish and English).
• Prior experience organizing events.
• Established relationships with partners.
• Experience in the outdoors and/or knowledge of and interest in conservation.
• Experience in managing budgets and tracking expenses.
• Advanced knowledge of PowerPoint, Acrobat, and Excel.
• Strong writing and public speaking skills.

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