Job Description

Our client, a multinational law firm, is seeking a Legal Secretary to join their team in LA!

About the Role

As a Legal Secretary, you’ll play a vital role in supporting attorneys and fostering strong client relationships by delivering high-quality administrative and legal support. This position requires a deep understanding of firm procedures, legal practices, and specific client needs to ensure efficient and personalized service.

Key Responsibilities:

• Prepare, edit, and proofread a wide range of legal documents and correspondence with accuracy.
• Maintain and update client and matter records, communication lists, and contacts.
• Manage scheduling and appointments using Outlook.
• Handle daily time entry tasks, including inputting, proofreading, and closing timenotes.
• Use Intapp to open new matters, prepare engagement letters, and process conflict checks.
• Support billing operations in 3E by working with attorneys and accounting to edit prebills, generate reports, and issue final invoices.
• Coordinate meetings, conference calls, and travel arrangements.
• Process expense reimbursements, invoices, and check requests.
• Provide litigation support throughout a case lifecycle—from initiation to trial or settlement.
• Assist in managing case files, document organization, court filings, depositions, and trial preparation.
• Collaborate with paralegals on auditor responses and opinion letters.
• Maintain professional client communications and uphold service excellence.

About You

• Education: High school diploma required; associate’s degree preferred.
• Experience: At least 3 years of recent legal secretarial experience, ideally in a large law firm; strong litigation background is essential.
• Technical Skills: Proficient with MS Office (Word, Excel, PowerPoint, Outlook), Mac Pac, and legal billing software such as 3E; familiarity with databases and time tracking tools.
• Soft Skills: Strong organizational and attention-to-detail skills, excellent written and verbal communication, and the ability to build strong relationships with colleagues and clients.
• Teamwork: Collaborative, client-focused, and committed to supporting team members and firm goals.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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