Job Description

Job Description

Please read all the way through the job description to learn how to officially apply for this position.

This is an on-site role and interested candidates must be available for an in-person interview in St. Paul, MN by 11/14/25.

Company Description

VitaTek is a medical device development and manufacturing company that brings an "Everything In-House" model to serve as an end-to-end partner in researching, designing, prototyping, developing, regulatory approval, manufacturing, and commercializing innovative medical devices.

We help inventors—whether they’re physicians, startup founders, or strategic leaders—develop and bring groundbreaking medical devices to the market, faster.

Position Summary

We’re seeking a Minnesota based, highly organized and detail-oriented Office Manager to support our leadership team and ensure smooth day-to-day operations. In this role, you’ll manage office administration, coordinate travel and events, provide executive support, and handle light operational logistics, including product shipping coordination for 1–2 hours each day. As a fast-growing startup this role will grow and evolve every quarter - you can't just be comfortable with change, you need to thrive in it.

Role Description

This is a full-time on-site role for an Office Manager at VitaTek. As our new Office Manager you will be responsible for office operations, calendar and meeting management, travel coordination, light shipping/fulfillment tasks, and general administrative support for the leadership team.

Key Responsibilities

• Oversee daily office operations to maintain an efficient, professional, and well-organized workplace.
• Manage calendars, schedule meetings, prepare agendas, and support leadership correspondence.
• Book and manage domestic and international travel (flights, hotels, ground) and create itineraries.
• Plan logistics for internal meetings, off-sites, and company events.
• Handle 1–2 hours of daily shipping/fulfillment for company products; track packages and coordinate pickups.
• Monitor basic inventory for supplies and shipping materials; manage vendor relationships.
• Draft and format documents, presentations, and reports; maintain organized files and records.
• Protect confidential information and exercise sound judgment in all interactions.

Qualifications

• 3+ years of experience in office management, executive assistance, or operations support
• Strong organizational and time-management skills with exceptional attention to detail
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Office
• Experience coordinating complex travel and basic event logistics
• Familiarity with light shipping/fulfillment workflows and inventory tracking
• Excellent written and verbal communication skills; professional, customer-service mindset
• Proactive problem-solver able to manage multiple priorities and work independently
• High level of discretion in handling sensitive information

Why Join Us

• Impactful work in a mission-driven company
• Collaborative, diverse, and fast-paced environment
• Opportunities for growth and leadership
• Competitive compensation and equity packages
• Comprehensive benefits including medical, dental, vision, and PTO

How to Officially Apply - please send an email to our VP of Operations patrick[dot]hodgdon[at]vitatek[dot]io with your resume and share a quick overview of a time you created order out of chaos — for example, a complex travel plan, an event you coordinated, or an operations process you streamlined.

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